School Committee Minutes 10-21-13

MINUTES OF THE HINGHAM SCHOOL COMMITTEE

October 21, 2013

Regular Session

1.    Call to Order.

The meeting was called to order by Ray Estes at 7:36 p.m. at South School.

Members Present:    Ray Estes, Carol Falvey, Dennis Friedman, Paul Gannon, Liza O’Reilly, Ed Schreier, and Andy Shafter

Central Office Present:     Dorothy Galo, Ellen Keane, Elizabeth Flynn, and John Ferris

Visitors Present:    Alec Porter, Elizabeth O’Neill, Kathy Jordan, Karen Beatty, Kim Kerr, Catherine Rein, Mary Eastwood, Dawnmarie Finocchi, Marian Hamrock, Lori Jacobs, James Rossano, Tom Pyles, Mary Power, Anne Kerrebrock, Carol Meyer of the Hingham Journal.

2.    Approval of Minutes.

2.1  On a motion by Ed Schreier and seconded by Paul Gannon,

It was
Voted:    To approve the Minutes of the Regular Session of October 7, 2013.

3.    Student Communications.  James Rossano gave an excellent PowerPoint presentation reporting on:  Sports update, concert, games under lights, and presented photographs of Spirit Week, Homecoming games and dance, with a Great Gatsby theme.

4.    Communications.
4.1    The Committee heard a report from South School.  Principal Mary Eastwood introduced staff members and parents in the audience and thanked PTO parents for refreshments.  She gave a PowerPoint overview including “Thank You’s”, School Council Goals/Progress for 2012-2013, and School Improvement Council 2013-2014 goals, and principal and assistant principal SMART goals for 2013-2014.  Ray thanked Mary.

4.2    Ray noted two citizen communications.

5.    Questions and Comments.  None

6.    New Business.

6.1    John Ferris reviewed the bid process followed for the Greenhouse Foundation award and possible ways to fund the project gap ($14,000).  School Committee questions/comments:  funds used to address odor issue in HHS science wing, funds spent on odor issue to date ($6,000), annual cost of operating greenhouse, concern about using capital funds for greenhouse gap and suggestion to work with Capital Outlay to resolve.  Dot Galo reviewed the history of the greenhouse project.

On a motion by Dennis Friedman and seconded by Carol M. Falvey,

It was
Voted:    To award the construction of the High School Greenhouse Foundation to Speakman Excavating LLC in the amount of $25,500, as recommended by the Director of Business & Support Services.

6.2    The Committee heard a report on the results of the 2013 Search Institute Asset Survey by Health Resource Teacher Karen Beatty.  She reviewed the internal and external assets (40) “power” of assets, thriving indicators, risk taking behaviors, the uses of survey results, the summary of results, strengths, assets, and initiatives that support student health (full report on HPS Health web page).  School Committee questions/comments:  decrease in specific assets from 2011 to 2013, Hingham Friends of SADD meeting November 6 at 7:00 p.m., reliability of data and validity of instrument, comparison of results to other towns, possibility of 20 town comparison, separate results for grades 9 and 11, programs for positive reinforcement – FACTS and Friends of SADD initiative.

6.3    The Committee began the Superintendent evaluation.  Each member shared comments relative to Dr. Galo’s performance over the past year.  Performance is measured according to responsibilities set out in the contract and goals mutually set with the School Committee.  The Committee acknowledged her dedication and successful management of the many new initiatives and projects during the school year.  Ray Estes called on each School Committee member to forward their remarks to him for inclusion in a written summary prepared by the Chair.  Dr. Galo thanked the group for their feedback.

6.4    The Committee heard an update on the High School Fields Project and received the Project Budget as of 10/18/13.  Ray reported on the following:  buffer plantings along Downing Street fence, sound system testing after Homecoming completed by Cavanuagh Tocci, stone dust walkway, electric foreman on site, painted Hingham logo, current project gap ($21,486), progress on concession building, positive feedback on Homecoming games played on MPF.  School Committee questions/comments:  sound system options – combination of B & C.

On a motion by Carol M. Falvey and seconded by Dennis Friedman,

It was
Voted:    To approve payment of invoices as follows: Chessia $632.50; Gale Associates $3,568.46; Gale Associates $4,251.54; Vanasse & Associates $2,143.70; Pare Corporation $3,410.

6.5  Committee received information regarding a field trip of the middle school French 8 class to Quebec City May 2-4, 2014.

6.6    Committee received information regarding a revised itinerary for the field trip of the High School Global Citizenship Program students to Ireland and Scotland February 13-24, 2014.

6.7    Committee received information regarding a field trip of grades 9-12 Drama Club to New York City April 11-13, 2014.

6.8    Committee received notification of the resignation for the purpose of retirement of Nancy Silvia, Administrative Assistant to the Superintendent of Schools, effective January 31, 2014.  Ray thanked Nancy for her 28 years of service.

6.9    Committee received notification of the appointment of Robin Anastas a ASL Interpreter at Hingham High School, effective October 3, 2013.

6.10    Committee received notification of appointment of Carin Scanlon as East School paraeducator effective October 7, 2013.

7.    Other Items Not Reasonably Known 48 Hours in Advance.  None

8.    Subcommittee Reports.
Policy: Andy reported on a upcoming October 28th meeting discussing signage (no dogs on fields, etc.).   Meeting seeking community input on fields and facility usage and fees is scheduled for November 14th.
Long Range Planning: Dennis will schedule a meeting to review capital outlay projects prior to November 15th.
Salary & Negotiations: Paul – Executive Session at end of meeting.

9.  Superintendent’s Report.

1)    Boston.com Dream School Finder HHS-#15 college readiness; PRS-#6 ELA MCAS growth.
2)    Suburban Coalition-proposal to revive Foundation Budget Formula-MASS-and Dot on Finance Committee.
3)    Katie Geiger-new HCAM production coordinator.
4)    Working with Police Chief and Deputy to interview/select a third elementary resource officer.
5)    Thanks to SC for October 20th Planning Meeting

10. Executive Session.

Committee adjourned to Executive Session at 9:50 p.m. to discuss the status of ongoing negotiations with the HEA, Unit B.

Respectfully Submitted by:
Dennis Friedman, Secretary
/ns