School Committee Minutes 10-7-13

MINUTES OF THE HINGHAM SCHOOL COMMITTEE

October 7, 2013

Regular Session

1.    Call to Order.

The meeting was called to order by Ray Estes at 7:35 p.m. at East School.

Members Present:    Ray Estes, Carol Falvey, Dennis Friedman, Paul Gannon (arrived at 8:33 p.m.), Liza O’Reilly, Ed Schreier, and Andy Shafter

Central Office Present:    Dorothy Galo, Ellen Keane, Elizabeth Flynn, and John Ferris

Visitors Present:    Alec Porter, Cynthia Barrett, Mary Norton, Kathy Jordan, Becky Case, Beverley Vernon, James Rossano, Linda Kaczor, Laura Marwill, Jim Taylor, Tom Pyles, Mary Power.

2.    Approval of Minutes.

2.1  On a motion by Ed Schreier and seconded by Carol Falvey,

It was
Voted:    To approve the Minutes of the Regular Session of September 23, 2013.

2.2  On a motion by Ed Schreier and seconded by Carol Falvey,

It was
Voted:    To approve the Minutes of the Executive Session of September 23, 2013.

3.    Student Communications.  James Rossano reported on:  Senior dance for Linden Ponds residents, Spirit Week, Homecoming games on Saturday, Best Buddies, Homecoming Dance-Great Gatsby, Green update, “Slash the Trash”   competition – winner gets Crow Point lunch.

4.    Communications.
4.1    The Committee heard a report from East School.  Tony Keady, Principal, introduced the new full time Assistant Principal, Becky Case, provided a 2012-2013 School Improvement Plan Update and reported on progress to date on goals.  He reviewed SIP goals for 2013-2014 and his principal goals for the year.  School Committee questions/made comments: put PP on website, PBIS-Positive Behavioral Intervention Supports, use SMART goal format.  Ray thanked Tony.

4.2    Ray noted communication from the Town of Hingham Board of Appeals regarding ZBA hearing October 16th on appeal of Building Commission decision.

5.    Questions and Comments.  None

6.    New Business.

6.1 On a motion by Carol Falvey and seconded by Dennis Friedman,

It was
Voted:    To appoint Liza O’Reilly as the Voting Delegate for the MASC/MASS Annual Joint Conference November 6-9, 2013.

6.2  Ray reviewed the proposed MOA for HEA Educator Evaluation process and noted that the explanatory side letter is in process.

On a motion by Dennis Friedman and seconded by Carol Falvey,

It was
Voted:    To approve the MOA for the HEA Educator Evaluation process, as recommended by the Salary & Negotiations Subcommittee and as ratified by the HEA, Unit A on 9/30/13.

6.3    Ray reviewed the proposed MOA for AA Educator Evaluation process.

On a motion by Dennis Friedman and seconded by Liza O’Reilly,

It was
Voted:    To approve the MOA for the AA Educator Evaluation process, as recommended by the Salary & Negotiations Subcommittee and as ratified by the AA on 9/6/13.

6.4  The Committee received a draft of the proposed special reports calendar to School Committee, as recommended by Superintendent.  School Committee asked questions/made comments:  4-year cycle of subject area Program Reviews, add School Improvement Plan reports and school visits, and add to orientation information for new members.

6.5  John Ferris reviewed the rationale for his recommendation of $40/hour.
On a motion by Dennis Friedman and seconded by Carol Falvey,

It was
Voted:    To approve $40/hour as the 2013-2014 custodial fee to be charged when using of school facilities.

6.6  John Ferris reviewed his recommendation for $28/hour for 1st worker and $20/hour for additional staff.

On a motion by Dennis Friedman and seconded by Carol Falvey,

It was
Voted:    To approve the 2013-2014 food service worker fee as $28/hour for 1st worker and $20/hour for additional staff.

6.7  Andy Shafter, Chair of the Policy Subcommittee, reviewed the process followed to determine the proposed fees.  Ray thanked Andy and the Subcommittee for work on the proposal.  School Committee questions/comments:  Requirement for technician to operate press box, sound, scoreboard ($15/hour) separate from cost to rent Press Box for an event, definition of Community Based Organizations, balance and prioritization of usage of MPF, concern about finding technicians.

On a motion by Andy Shafter and seconded by Carol Falvey,

It was
Voted:    To approve the proposed fees to be charged during 2013-2014 for the use of the new MPF (Multi Purposed Field) and related amenities, as recommended by the Policy Subcommittee.

6.8    Andy reviewed the process followed to review fees for use of other school fields/grounds and facilities.  School Committee members should forward feedback and input to Andy.

6.9    Andy reviewed the process followed and input collected to revise the application form for use of school buildings and grounds.  Ray thanked the Subcommittee.  School Committee members should forward feedback and input to Andy.

6.10 The Committee received a proposed Budget Calendar for FY’15, as recommended by the Superintendent and Director of Business & Support Services.  Dot reviewed the budget process and dates and noted two meetings scheduled regarding Capital Outlay discussions/meetings.  Ray reviewed the change in budget dates to reflect School Committee “one budget” message, a streamlined School Committee budget process, and a meeting later in January with Advisory Committee  Education Subcommittee (possibly on Saturday, January 25).

School Committee questions/comments:  schedule public hearing/final adoption – February 24, schedule for joint meeting first week in February, budget distributed to School Committee on January 3, finalize the budget schedule at Planning Meeting on October 20.

Laura Marwill, Chair of the AdCom Education Subcommittee, spoke about her concern about AdCom schedule and asked for consideration of Saturday January 18 for Advisory Board Subcommittee work session.

6.11 The Committee heard an update on the HS Fields Project.  Ray reported on the following: electric connection scheduled October 10, waiver request to Architectural Access Board to use bleachers without operational lift, local inspection and temporary building occupancy, temporary occupancy permit with provision of temporary bathroom facilities, walkway lighting and parking lot lighting, scoreboard, site utility work completed, softball and baseball fields in process, progress on concession stand and plan to begin roofing on October 22, Conservation Commission meeting tonight to approve drainage.  Ray reviewed HHS-Phase II Athletic Renovations – Joint Project Change Order Log – change order #2 and #3.  John Ferris reviewed HS Fields Project budget 10/7/13 (Project Gap $28,986).

On a motion by Andy Shafter and seconded by Paul Gannon,

It was
Voted:    To approve Change Order #2 as presented.

On a motion by Carol Falvey and seconded by Dennis Friedman,

It was
Voted:    To approve payment of the following invoices:  Pare Corporation $3,720; R.A.D. Sports $1,175,456.33; Seaver $131,862.

6.12 The Committee received notification of the appointment of Karen Bilodeau as a food service worker at Hingham High School, effective September 3, 2013.

6.13 The Committee received notification of the appointment of Lisa D’Entremont as a paraeducator at East School, effective September 17, 2013,

6.14 The Committee received notification of the appointment of Mandy Keenan as a paraeducator at East School, effective September, 2013.

7.    Other Items Not Reasonably Known 48 Hours in Advance.  None

8.    Subcommittee Reports.
Policy: Next meeting October 17, 8:00 a.m.

HEF:    Carol reported that $113,000 in grants were awarded this past year, Telethon on October 22, Spelling Bee on November 19, HEF Reception on November 7, and possible community-wide event.

Special Education:  Ed reported on recent visit to the new SSEC facility (20 Hingham attend SSEC) on October 2, SEPAC  will present program for parents by Sarah Ward on “Executive Function” 7:00-9:00 p.m. at PRS on October 9.

Salary & Negotiations: Paraeducator Negotiations, October 16 at 7:00 p.m.

9.  Superintendent’s Report.

1)    October 1 enrollment data.

2)    Superintendent evaluation on 10/21/13 School Committee meeting agenda.  New Superintendent Evaluation system will begin for 2013-2014 with goal setting in October.

3)    DESE letter – Circuit Breaker Audit for 2012-2013.

4)    SEPAC Newsletter.

5)    “Asset Survey” 2013 results (done in alternate years) for HHS and HMS were provided.  Friends of SADD – November 6 at Town Hall to discuss Asset Survey Results and “Molly” drug.

6)    $88,000+ fees have been collected electronically.

10. Executive Session.  None

On a motion by Carol Falvey and seconded by Ed Schreier,

It was
Voted:    To adjourn the School Committee meeting at 9:35 p.m.

Respectfully Submitted by:
Dennis Friedman, Secretary
/ns