School Committee Minutes 7-22-13

MINUTES OF THE HINGHAM SCHOOL COMMITTEE

July 22, 2013

Regular Session

The meeting was called to order by Ray Estes at 7:51 p.m. in the School Department Conference Room.

Members Present:    Ray Estes, Carol M. Falvey, Dennis Friedman, Paul Gannon, Liza O’Reilly, and Ed Schreier.

Central Office Present:     Dot Galo, Ellen Keane, John Ferris

Visitors Present:    Mary Power, Caryl Falvey, Laura Marwill, Kimberly Smyth, Marisa Ronan, Donna Keaney, Daniela Andruszkiewicz.

2.  Minutes.

On a motion by Carol M. Falvey and seconded by Ed Schreier,

It was
Voted:    To approve the Minutes of the Regular Session of June 17, 2013.

3.  Communications.

Dot Galo noted a copy of the Town of Hingham Planning Board “Second Amendment to Notice of Decision” Site Plan Approval for the HHS Athletic Complex Renovations Phase II.

4.    Questions and Comments. None

5.    New Business

5.1    The Committee heard a report from the Special Education Parent Advisory Council (SEPAC).  Marisa Ronan, Co-Chair, introduced Daniela Andruszkiewicz, Co-Chair and Donna Keaney, former Co-Chair.  She reviewed the 2012-2013 Year-End Report, including Board members, accomplishments and presentations, HPS SEPAC Team Action Plan developed at a May 2013 Advancing Parent Professional Leadership in Education (A.P.P.L.E.) Institute and SEPAC goals and calendar of meetings and events for 2013-2014.    Marisa noted that their biggest struggle is getting parent participation.  While SEPAC has a very limited budget they were able to award a small grant to the elementary school occupational therapy staff.  Members of the committee thanked Marisa for her report and for SEPAC accomplishments.

5.2    The Committee heard a report from the Food Services Department.  John Ferris reviewed the “Financial Big Picture” including a comparison of FY’13 to FY’12 for revenues, deficit, meals sold and student participation.  Kim Smyth, Director of Food Services, thanked the administration, educators, support personnel, School Committee and staff for support and volunteers.  She provided an overview of the report, including photographs of bagel meal, pizza meal, buffalo calzone, chicken caesar salad, chef salad, garden salad, lunch munchies, and serving line at PRS on bagel day.  She also reviewed successes:  more fresh local produce, change to paper products, platters vs. trays, new point of sale system and pin numbers, better communication with community, and obstacles: financial loss at end of year, new federal nutritional regulations, increasing food prices, the expense of fresh fruit and vegetables, maintaining the school lunch value proposition, school lunch costs, proposed prices for FY ’14 at the high school (lunch line and snack room), Middle School, elementary and adults.  Kim wants us to be #1 and welcomes ideas on how to get there, including marketing suggestions.

School Committee asked questions/made comments:  deficit included in Year-end Financial Report to School Committee, impact of price increases and elasticity (last increase in FY’12), single a la carte vs. extra main, projected FY’14 participation (30%) and meals sold (208,278), possible sale of peanut butter given food allergies, impact of social and peer pressure at high school level, reimbursement from state and federal government ($100,000), possible additions at HS (second deli bar), limited amount of time to eat, concern that
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approximately 8% increase could negatively impact participation, possible “no change” approach.  Impact of paper use on recycling, role of policy subcommittee in recommending school lunch price increases, possible need for more time to consider price increases, desire for more information before increase, exploring bundling of prices and marketing, not in support of charging more for 2nd unreimbursed lunch.

Audience asked questions/made comments: creating an “Express Line” for students using the POS system.

On a motion by Dennis Friedman and seconded by Paul Gannon,
It was
Voted:    To approve the recommendation of administration for FY ’14 school lunch increases.  Ray, Carol, Dennis, Paul, and Ed in favor; Liza opposed.

5.3    On a motion by Carol M. Falvey and seconded by Paul Gannon,
It was
Voted:    To approve the retainer agreement, dated July 3, 2013, with Ropes & Gray to remain Personnel Counsel for FY’14.

5.4    The Committee heard an update on the HS Fields Project.  Ray Estes reviewed the progress on the HS Field Project to date, including fencing, screening of loam, testing of loam – high quality and screening not needed resulting in savings (change order credit), changes in drainage calculations, change orders – tree removal, replacing eight masonry columns with six poles, weather-proof cabinet for electrical wiring – meeting with RAD, concession building bid opening on July 23rd, cost estimate for concession building, Planning Board meeting tonight on scoreboards to be continued at a meeting in August.  Consensus of the Committee was to schedule a School Committee meeting on July 29th at 8:00 p.m. to approve the concession building bid.  Ray reviewed the HS Field Project budget 7/22/13 (approximately $40,000 shortfall remains).

5.5    On a motion by Carol M. Falvey and seconded by Liza O’Reilly,
It was
Voted:    To approve the home schooling for Elizabeth (grade 1) and Patricia (grade 4) Breen for the 2013-2014 school year.

5.6    The Committee received information regarding the overnight field trip of Plymouth River School grade 4 students to Cape Cod Sea Camps, Brewster, MA September 18-20, 2013.

5.7    The Committee received information regarding the overnight field trip of High School World Challenge Club students to Camp Hi-Rock (YMCA Camp), Washington, MA September 27-29, 2013.

5.8    The Committee received information regarding the overnight field trip of the High School Dance Team to the Orange Bowl, Ft. Lauderdale/Miami, FL December 31, 2013 – January 4, 2014.

5.9 – 5.23
The Committee received notification of the appointments for the 2013-2014 school year as follows:  Amanda Cheney, Julianne Coneys, Brianne Connolly, Julie Curatola, Patrick Doerr, Jessica Edwards, Melissa Goldman, Lakshmi Hobson, Alison Janulewicz, Christopher Landis, Emma Lydon, Camille Martel, Elizabeth Moore, Elizabeth Perkins, and Meghanne Quirk.

6.    Other Items as may not reasonably be known 48 hours in advance of the meeting. None

7.  Subcommittee Reports.

Building Committee:  Ray Estes passed around photographs showing HMS construction progress, 57% construction completed, on time and under budget with only about $100,000 in change orders to date.

Salary/Negotiations:  Paul Gannon reported on recent meetings – meeting to discuss negotiations with paraeducators is scheduled for July 23rd.

Policy:    Has scheduled a meeting on August 12th to continue discussions on facilities and fields rental rates and policies.

8.  Superintendent’s Reports.

8.1    Projected enrollment update – elementary (+16), MS (+10), HS (+29) – total of 55 net increase

8.2    Preliminary Technology Planning Report – Points of Consensus and Factors Impacting Budgeting, Decision Making & Timelines.

8.3    Hiring – six more positions to fill – 35 new teacher

9.    Executive Session. None.

On a motion by Paul Gannon and seconded by Ed Schreier,

It was
Voted:    To adjourn at 10:33 p.m.

Respectfully Submitted by:
Dennis Friedman, Secretary

/ns