School Committee Minutes 7-29-13

MINUTES OF THE HINGHAM SCHOOL COMMITTEE

July 29, 2013

Regular Session

The meeting was called to order by Ray Estes at 8:04 p.m. in the School Department Conference Room.

Members Present:    Ray Estes, Carol M. Falvey, Dennis Friedman, Paul Gannon, Liza O’Reilly, and Ed Schreier.

Central Office Present:     Dot Galo and Ellen Keane

Visitors Present:    Tom Pyles, Beth Rockoff, Jim Watson, Carol Meyer of the Hingham Journal.

Ray Estes reviewed the three low bidders for the award of the construction bid for the High School Fields Project Concession Building.

The low bidder, Rochester Ventures, Inc., did not submit the required Division of Capital Asset Management (DCAM) Certificate of Eligibility so their bid is invalid and should not be considered.

Dennis Friedman recused himself from all discussion and the vote in light of his business relationship with one of the bidders.

Ray reported on a recent meeting last Saturday of the High School Fields Working Committee (Ray, Andy and Ed). He reviewed the proposed design and their agreement that the pavilion with canopy covered area should not be removed.  Ed reviewed the loss of storage space if the second floor canopy area was removed.

Ray provided an update on fundraising and letters of credit from donors and discussed the possibility that by the end of August we should be in a position to evaluate the sufficiency of the contingency for the project, which may free up additional funds.

School Committee asked questions and made comments:  Concern about whether using athletic revolving account to cover any temporary shortfall would be contrary to the spirit of Town Meeting vote, Town Meeting overwhelmingly supported the HS Fields Project and it was up to us to make it happen cost effectively to include the elements discussed at that time.

Audience asked questions and made comments:  Tom Pyles, Advisory Committee, expressed concern that new shortfall will be $100,000.

On a motion by Ed Schreier and seconded by Paul Gannon,

It was
Voted:    To award the HS Fields Project Concession Building bid to Seaver Construction for $611,000.

Other Items as may not reasonably be known 48 hours in advance of the meeting.

On a motion by Ray Estes and seconded by Ed Schreier,

It was
Voted:    To approve payment of invoice for $804,099 to RAD.

Dot Galo reviewed insurance settlement for $28,000 which will be applied to the cost for the replacement of the Foster Boiler.  It will require a Town Meeting vote to approve the transfer of the money from the insurance settlement since it exceeds $20,000.  That will leave $4,900 to fund from the School Department budget.

On a motion by Dennis Friedman and seconded by Carol M. Falvey,

It was
Voted:    To award the Foster boiler replacement to Industrial Burner for $32,900.

Dot reviewed delivery of the High School Greenhouse kit and the State budget approval of $288,000 for security improvements at Hingham schools.

On a motion by Ed Schreier and seconded by Paul Gannon,

It was
Voted:    To adjourn the School Committee meeting at 9:12 p.m.

Respectfully Submitted by:
Dennis Friedman, Secretary

/ns