School Committee Minutes 8-12-13

MINUTES OF THE HINGHAM SCHOOL COMMITTEE

August 12, 2013

Regular Session

The meeting was called to order by Ray Estes at 7:38 p.m. in the School Department Conference Room.

Members Present:    Ray Estes, Carol M. Falvey, Dennis Friedman, Ed Schreier, Andy Shafter.

Central Office Present:     Dot Galo, John Ferris, and Ellen Keane.

Visitors Present:    Linda Kutsch, Mary Power, Robert Delmonico, John Chapman, Bill Seymour, Megan Baker, Thomas Perry, Nick Caparrotta, Carol Meyer of the Hingham Journal.

On a motion by Ed Schreier and seconded by Carol M. Falvey,

It was
Voted:    To approve the Minutes of the Regular Session of July 22, 2013.

On a motion by Carol M. Falvey and seconded by Ed Schreier,

It was
Voted:    To approve the Minutes of the Regular Session of July 29, 2013.

The Committee discussed matters related to the High School Fields Construction Project, including budget update, 8/12/13, Change Order 1, construction update, and artificial turf materials.

Ray Estes and John Ferris reviewed the Total Project Gap of $86,145, the $37,041 donated but not yet collected, and the field, athletic and building revolving accounts (sources available to cover the time lag between committed funds and contract payments.)  Ray reviewed Change Order #1, 8/12/13, resulting in a $75,460 credit.

On a motion by Dennis Friedman and seconded by Ed Schreier,

It was
Voted:    To approve Change Order #1.

Ray provided a construction update, including far parking lot, drainage work and “two week look ahead” site work chart, expect to re-visit contingency amounts in September.

Ray reviewed an opportunity for savings by using an alternative turf material, recommended by RAD. Rob Delmonico, RAD, provided samples of the alternative turf materials.  John Chapman, newly associated with RAD, reported on product “Competition Turf” manufactured by The Turf Store (their similar PolyTan product is installed at Brown University), a company in Georgia.  Bill Seymour, Gale, reviewed a chart of product data comparing Field Turf Revolution & RAD Sports (Competition) turf, the pros and cons of the two products and concern about specifications for the “experience” requirement.

School Committee asked questions/made comments:  Competition Turf is essentially a “private label” manufactured  by a company in business for 14 years, amount of savings $40,000 with 8-year warranty, differences between Field Turf Revolution vs. RAD Sports (Competition) turf, based upon comments from Gale “Competition Turf” product seen as equivalent to bid spec except for length of time being manufactured, no major deficiency of either product, differences in field turf installers, non-compete is not an issue, RAD is the certified field builder, experience on installation can be seen as obtained elsewhere by installation personnel now working for RAD, October 12th still a doable date.  The turf field was funded by separate Town Meeting Article so we’ll need to determine how $40,000 savings would be accounted for to the Town.  Tom Perry, Project Manager from Pare Corporation stated that RAD is a proven company.  Rob Delmonico lives in Hingham, and has focused on savings for project which is appreciated.

Audience questions:  Maintenance of turf field after 4-5 years.  It was explained that the field will be maintained by school department personnel as are all our facilities.

On a motion by Dennis Friedman and seconded by Andy Shafter,

It was
Voted:    To accept RAD Competition Turf as a value engineered proposal in the form of a change order with a credit of $40,000, subject to: “No lead” certification, indemnification for patent infringement,
confirmation of an acceptable third party warranty, and final evaluation of technical specifications.

Ray provided an update on planned dedicated POW/MIA seat in the bleachers.

Andy asked about possibility of additional parking behind the cafeteria now that the fence has been installed.  There appears to be room available.

John reviewed the Phase 6 – Construction Period Serviceand project closeout for Gale Engineering and recommended approval for $8,480.

On a motion by Andy Shafter and seconded by Ed Schreier,

It was
Voted:    To authorize Phase 6 – Construction Period Service, as recommended.

Bill Seymour, Gale, reviewed the issue of including telephone and a door activator on the lift to Press Box, which are currently not required by code.  The consensus of the Committee was not to include telephone and door activator on hydrolift to Press Box.

Tom Perry reviewed the possibility of media and communication access for Hingham Cable or internet access and the possibility of working with Hingham Municipal Light Plat to to put their utilities underground.

On a motion by Ed Schreier and seconded by Andy Shafter,

It was
Voted:    To adjourn the School Committee meeting at 9:22 p.m.

Respectfully Submitted by:
Dennis Friedman, Secretary

/ns