School Committee Minutes 8-26-13

MINUTES OF THE HINGHAM SCHOOL COMMITTEE

August 26, 2013

Regular Session

The meeting was called to order by Ray Estes at 7:38 p.m. in the School Department Conference Room.

Members Present:    Ray Estes, Carol M. Falvey, Dennis Friedman, Andy Shafter, Paul Gannon, and Liza O’Reilly.

Central Office Present:     Dot Galo, Ellen Keane, John Ferris, Elizabeth Flynn

Visitors Present:    Debbie Stellar, Alec Porter, Kathy Jordan, Derek Smith, Alison Janulewicz, Megan Buhr, Linda Kutsch, Laura Marwill.

2.  Minutes.

On a motion by Dennis Friedman and seconded by Carol Falvey,

It was
Voted:    To approve the Minutes of the Regular Session of August 12, 2013.

3.  Communications.

Derek Smith, Principal, Hingham Middle School, introduced the new Assistant Principal, Alison Janulewicz and Ray welcomed her to the Hingham Public Schools.

Ray noted a letter from Mike Gilbert sent to Andy Shafter regarding to the new football field which will be addressed at the appropriate time.

Dot Galo noted the Board of Health notice regarding change to moderate risk for EEE and West Nile and spraying in the Town August 27, 2-6 a.m. and possible spraying of fields.

4.    Questions and Comments. None

5.    New Business

48 Hour Notice.  Debbie Stellar, Principal, Foster School thanked the Foster parents for their assistance on the ongoing rehab of Foster playground, reported on construction of an outdoor stage (10 x 12) and apologized for  any miscommunication about the approval process.  Ray noted the building permit sought by a Foster parent for the construction of a stage platform, and provided some context regarding the need/advisability for the School Committee to vote on such permits.  School Committee questions/comments:  location of stage, material (recycled plastic boards), no cost for project, the need to establish a policy for approving building permits.

On a motion by Ray Estes and seconded by Dennis Friedman,

It was
Voted:    To approve issuance of building permit for Foster School outdoor stage (12 x 10) and seating  associated therewith, subject to approval of building commissioner.

5.1    The Committee heard a status report of Administrator Goals for 2012-13 school year.  Dot reviewed a summary of goal ratings, actions completed, and samples of written reports on goal completion.  Ray thanked Dot.

5.2    Dot reviewed the proposed School Committee meeting dates for 2013-2014.  Consensus of the Committee was to keep starting time at 7:30 p.m.  Dennis Friedman requested consideration for rescheduling of certain November, December, and January meetings due to his family and business commitments.  Carol Falvey suggested moving the December 2nd meeting to the 9th.  Decisions on the January meeting and budget meeting dates will be made at a later date.

5.3    On a motion by Carol Falvey and seconded by Paul Gannon,

It was
Voted:    To approve the home schooling for Lavinia Claydon, grade 1, for the 2013-2014 school year.

5.4    On a motion by Carol Falvey and seconded by Paul Gannon,

It was
Voted:    To approve the home schooling for Sawyer Hurley, grade 3, for the 2013-2014 school year.

5.5    On a motion by Carol Falvey and seconded by Paul Gannon,

It was
Voted:    To approve the home schooling for John Lindner, grade 7, for the 2013-2014 school year.

5.6    On a motion by Carol Falvey and seconded by Paul Gannon,

It was
Voted:    To approve the home schooling for Madison Quinlan, grade 7, for the 2013-2014 school year.

5.7    On a motion by Carol Falvey and seconded by Paul Gannon,

It was
Voted:    To approve the home schooling for Cosette Yungton, grade 4, for the 2013-2014 school year.

5.8    The Committee heard an update on progress of the HS Field Project.  Ray provided a construction and timeline update, including parking lot, curbing, drainage, light and bleacher foundations, water supply connection, power connections, score board foundations, turf field foundation, etc. to come in September, and concession building work to begin.  Ray reviewed the proposal from PARE for construction phase services relative to the geotechnical activities associated with construction of the new concession stand at HHS.  School Committee asked questions/made comments:  possible conflict of interest for PARE – not an issue.

On a motion by Dennis Friedman and seconded by Ray Estes,

It was
Voted:    To approve the proposal from PARE in the amount of $9,680 for the geotechnical activities associated with construction of the new concession stand at HHS.

Ray reviewed possible designs for scoreboards and asked for feedback. School Committee asked questions/made comments: preference for HHS at top and commemoration on bottom, need for “generously donated”?, could be changed to “donated by” in smaller graphics.

On a motion by Dennis Friedman and seconded by Paul Gannon,

It was
Voted:    To accept the donation of $35,000 from Best Chevrolet to be commemorated on the MPF scoreboard.

Ray reviewed HHS Field loudspeaker plan for visitor bleachers which includes two additional poles, not previously discussed.  School Committee asked questions/made comments: get opinion on possible change  of visitor loudspeaker, need to honor spirit of commitments to neighbors to minimize visual disruption.

On a motion by Carol Falvey and seconded by Paul Gannon,

It was
Voted:    To eliminate two visitor bleacher loudspeaker poles and put the appropriate quality loudspeakers on existing light poles to achieve intended sound quality, subject to Planning Board staff approval.

John Ferris reviewed HS Field Project budget 8/26/13, project gap of $75,723.  Ray reviewed submitted bills.

On a motion by Carol Falvey and seconded by Dennis Friedman,

It was
Voted:    To authorize payment of the following bills: Chessia – $765.50; Gatehouse Media – $252.45;               PARE – $9,604.90.

Andy Shafter asked if fields, stands and parking will be ready for October 12th homecoming game, the need to plan ribbon cutting ceremony for community, and possibility of Community Outreach Subcommittee planning the ceremony.  Unfortunately, it’s too soon to pin down the completion date because of potential weather delays and construction scheduling, and also because of the need for sign-offs from Conservation Commission, Health Department, and Building Inspector.  Majority agreed not to hold ceremony on October 12th, but did agree that an event should definitely be planned in the future.

On a motion by Carol Falvey and seconded by Paul Gannon,

It was
Voted:    To authorize John Ferris to continue discussions with HMLP on electrical service to field project and authorize for up to $16,500.

5.9    The Committee received fall coaching assignments as recommended by the Athletic Director and HS Principal.

5.10    After discussing member availability, October 5th was tentatively scheduled for the Saturday morning School Committee planning session.

5.11    The Committee received information regarding a field trip of the High School Global Citizenship Program students to Dublin, Ireland and Belfast, Northern Ireland during February 13-24, 2014.

5.12    The Committee received information regarding a field trip of the High School AFS Club to Japan April 15-25, 2014.

5.13-5.17  The Committee received notification of the following resignations: Jennifer Alfieri, a technology assistant at Hingham High School; Annemarie Marabello, paraeducator at HMS; Jennifer Milia, Psychologist/chair at East School; Laura Mary Ryan, Title I paraeducator at Foster School; Timothy Welsh,     special education teacher at HHS.

5.18-5.28  The Committee received notification of the following appointments:  Jonathan Abrams, music/choral teacher, HHS; Tracy Blake, .5 grade 3 teacher, PRS; Caroline Dufault, grade 2 teacher, South; Katherine Florek, psychologist/chair, East; Cecilia Hanlon, technology specialist, South; Holly Kelfer, art teacher, PRS; Meghanne Quirk, special education teacher, Foster; Caitlin McInnes, speech and language therapist, South; Erica Ouellette, physical education teacher, PRS; Alexis Regan, special education teacher, HHS; Christina Sweeney, long-term substitute school counselor, HHS.

6.    Other Items Not Reasonably Known 48 Hours in Advance of the Meeting.

John Ferris reviewed the Greenhouse Installation Award recommendation.

On a motion by Paul Gannon and seconded by Carol Falvey,

It was
Voted:    To award the installation bid for the Greenhouse at HHS in the amount of $31,254 to Ludy Greenhouse.

John reviewed the five bids for rubbish removal ranging in price for three-year contract from $108,371 to $213,901 (calculated using the per pickup price and projected usage) and recommended that the award should go to All State Waste, the low bidder.

On a motion by Dennis Friedman and seconded by Paul Gannon,

It was
Voted:    To award the bid for rubbish removal to All State Waste for three years, effective September 1, 2013 to August 30, 2016.

7.    Subcommittee Reports.
Andy Shafter reported on a recent Policy Subcommittee meeting.  The next meeting is scheduled for Monday September 16th at 8:00 a.m.   It is the intention of the Subcommittee to complete the facilities and fields usage and fee recommendations by Thanksgiving.

8.    Superintendent’s Report.

1)    Update on projected enrollment for 2013-2014 (+35 elementary, +11 at MS, +21 HS – grand total +67).

2)    Update hiring and vacancies for 2013-2014 (last two hires, South School Psychologist/Chair and HMS Tech Specialist).

3)    The First Forecast meeting is currently scheduled for September 17th.

4)    Update on FY ’14 budget.  Budget Books are completed and available.

5)    John reported on FY ’13 preliminary EOY School Budget closing (in excess of $993,000 will be returned from Operating and Capital budget – Special education +$833,000 of variance, Vo-tech +$7,000 and capital $75,000).  School Committee asked questions/made comments:  explanation of school department returning funds to Town into fund balance.

9.    Executive Session.

On a motion by Carol Falvey and seconded by Dennis Friedman,

It was
Voted:    To adjourn to Executive Session at 9:53 p.m. to discuss strategies related to Collective Bargaining and potential litigation.  The Committee stated it would return to Open Session for any action required.

After returning to Open Session from Executive Session at 10:38 p.m., the following New Business transpired:

On a motion by Ray Estes and seconded by Carol Falvey,

It was
Voted:    To rescind the SC vote of August 12 to accept the value engineering change order credit of $40,000 from RAD for using Competition Turf.

10.    Adjournment.

On a motion by Andy Shafter and seconded by Liza O’Reilly,

It was
Voted:    To adjourn the School Committee meeting at 10:40 p.m.

Respectfully Submitted by:
Dennis Friedman, Secretary
/ns