School Committee Minutes 9-23-13

MINUTES OF THE HINGHAM SCHOOL COMMITTEE

September 23, 2013

Regular Session

1.    Call to Order.

The meeting was called to order by Carol Falvey at 7:50 p.m. at Hingham Middle School.

Members Present:    Ray Estes, Carol Falvey, Dennis Friedman, Paul Gannon, Liza O’Reilly, & Ed Schreier

Central Office Present:      Dorothy Galo, Ellen Keane, Elizabeth Flynn, and John Ferris

Visitors Present:    Derek Smith, Dave Riordan, Helaine Silva, Mary Dunphy, Mary Power, Linda Kazcor, James Rossano,

2.    Approval of Minutes.

2.1  On a motion by Dennis Friedman and seconded by Liza O’Reilly,

It was
Voted:    To approve the Minutes of the Regular Session of September 9, 2013.

3.    Communications.
3.1    The Committee heard a report from Hingham Middle School.  Derek Smith, Principal, reported on the 2012-2013 School Council goals and reviewed the status of each goal.  He reviewed the School Improvement Plan goals for 2013-2014 and the Principal’s Goals for 2013-2014.  School Committee questions/comments:  transition plan for occupancy of the new middle school, developing SMART Goal version of principal’s goals, technology related goal timetable, connection of goals to improved student performance.  Derek introduced Mary Dunphy, the middle school library/media specialist (now a  full-time position).  Mary reviewed the “Library Map,” the vision for middle school library/media center to be in the center of everything, goals for collaboration with teachers, increase in use of library/media research resources from 2010-2011 to 2012-2013 (29% to 56%), increased circulation of library resources 2010-2011 vs. 2013-2014, accessing ebooks and databases, grade 8 English classes – research assignment “Chasing Lincoln’s Killer” using HMS library databases, book discussions with staff and students, Skype with authors, and promote LMC website as resource.  School Committee questions/comments:  time devoted to teaching research skills vs. traditional library services.  Ray thanked Mary.

3.2    Ray noted a Community Planning event, “Hingham Master Plan Goals & Objectives” scheduled for October 22 from 7:00-9:00 p.m. at Town Hall.  Dot noted a parent letter to the School Committee regarding technology and a complimentary letter RE: presentation to the Senior Men’s Breakfast.

4.    Student Communications.  James Rossano, senior, reported on:  musical, sports update; football, boys and girls soccer, boys golf, field hockey, boys and girls cross country, Green Ribbon School-reusable lunch bags, Shelby’s Rules presentation.  Carol thanked James for his report.

5.    Questions and Comments.  None

6.    New Business.

6.1 The Committee received the updated curriculum for grades K-6.  Ellen Keane, Assistant Superintendent, reviewed the revisions for the 2013-2014 elementary curriculum summaries which reflect connecting the Common Core Standards with the Massachusetts Curriculum Frameworks.  School Committee questions/comments:  focus on different types of writing at the elementary level, display school year date on front of curriculum summaries.

6.2 Dot Galo spoke about the new South Shore Educational Collaborative facility and new requirement for district representative to the collaborative board voted annually.

On a motion by Ed Schreier and seconded by Paul Gannon,
It was
Voted:    To appoint Dorothy Galo as South Shore Educational Collaborative Board member for 2013-2014.

6.3  The Committee received the End of Year Update of Progress on School Committee/Superintendent Goals for 2012-2013.  Dot reviewed the summary and highlights of goals, Superintendent goals and transition to SMART goals, including student learning, professional practice and district and school improvement goals.  School Committee questions/comments:  2013 Accountability PPI rating and levels: (two level 1 schools; HHS and Foster and four Level 2 schools; HMS, East, PRS, and South) and Percentile Rankings (HHS-95th percentile, HMS 89th, PRS 98th, South 90th, Foster 88th and East 88th – MCAS and Accountability Results Report will be presented at November School Committee meeting, CCSS implementation by September 2013, Technology goal #1 – additional information needed before October 20 School Committee planning meeting for FY’15 budget planning, Personnel goal #4 – Retirement at end of school year vs. birthday, Tech goal #3 – use of software funds reserved for Educator Evaluation implementation and an in-progress goal, appreciation for work devoted to Personnel goal #2.  Ray thanked Dot.

6.4  The Committee heard an update on the Fields Project progress.  Ray reviewed progress to date on south parking lot, begin installation of MPF carpet, softball field, bleacher installation, utility work, concession building foundation, message to parents via X2 from Dot, status of electrical work, possible Architectural Access Board waiver for use of bleachers without lift, baseball field.  Ray distributed and reviewed a graphic of the scoreboard and SC members gave feedback.

Ray reviewed a document “HHS-Phase II Athletic Renovations-Joint Project Change Order Log.”  John Ferris reviewed the 9/23/13 HPS HS Fields Project budget (project gap -$41,634).  Discussion of possible CO’s for fencing and nets.

Ray reviewed discussions at the Planning Board meeting before the School Committee meeting.

On a motion by Carol Falvey and seconded by Paul Gannon,
It was
Voted:    To approve the following invoices:  Chessia Consulting Services, Inv. #1135, $115; Pare Corporation, Inv. #0000003, $11,562.27, and the PO for temporary facilities for $2425.

6.5  The Committee received notification of the resignation for the purpose of retirement of Victoria Hastey, Administrative Assistant to the Food Service Director, effective January 31, 2014.

6.6-6.11  The Committee received notification of the following appointments:  Suzanne Cobb, van driver; Marijane Dietsch, paraeducator, South School; Michaela Finn, paraeducator, Middle School; Jennifer Quirk, paraeducator, PRS; Kyran Romanowski, paraeducator, PRS; Stephanie Seigle, Metco bus monitor.

7.    Other Items Not Reasonably Known 48 Hours in Advance.  None

8.    Subcommittee Reports.
Community Outreach: Carol reported on recent meeting, Dot’s email, and possible expansion of Homecoming ceremonies.

Policy:  Dennis provided a brief update about progress on facilities application and fee schedule targeting a December report to the full School Committee.  Also mentioned was a policy on how to handle outside vendors.

9.  Superintendent’s Report.

1)    Superintendent Evaluation process is scheduled for October 21 School Committee meeting.

2)    Hiring of Caryn Condon, new Technology Systems Coordinator.

3)    September 6, 2013 enrollment.

10. Executive Session.

On a motion by Ed Schreier and seconded by Dennis Friedman,
It was
Voted:    To adjourn to Executive Session at 9:55 p.m., not to return to Open Session, to discuss negotiation strategies with the HEA, Units A and B.

Respectfully Submitted by:
Dennis Friedman, Secretary
/ns