School Committee Minutes 4-16-14

HINGHAM SCHOOL COMMITTEE

April 16, 2014

MINUTES

1.    Call to Order
The meeting was called to order by Ray Estes at 7:38 p.m.

Members Present:  Ray Estes, Carol Falvey, Dennis Friedman, Paul Gannon (arrived at 8:27 p.m.), Liza O’Reilly, Ed Schreier, and Andy Shafter

Central Office Present:  Dorothy Galo, Ellen Keane, and John Ferris

Visitors Present:  James Rossano, Wes Hutcheson

2.    Approval of Minutes

2.1    On a motion by Carol Falvey and seconded by Dennis Friedman,

It was
Voted:    To approve the Minutes of the School Committee Meeting held March 24, 2014.

3.    Student Communications.
James Rossano reported on May 1st student/staff volleyball game; Wellspring fundraising drive; Ecuador fundraising drive; Hypnotist show tonight; sports update; Band/Orchestra trip; Drama trip; SEMASC conference; custodian appreciation week; upcoming trips to Italy, China and Japan; Grade 10 U.S. History GAR hall visits; the new greenhouse; National Honor Society induction in April.

4.    Communications. None

5.    Questions and Comments.  None

6.    Superintendent’s Report.
Projected K Enrollment Report #2 – 4/14/14.  There will be meetings to begin considering staffing for 2014-15 on May 5 for HHS and HMS and on May 6 for the elementary schools.

MASC Day on the Hill, April 29, 2014

Homeschooling – there are currently 12 families homeschooling for 15 children, possible policy on immunizations and health requirements.

Technology update:
•    HMS – 40 Chromebooks for Grade 6 teachers and written Professional Development Plan
•    We have purchased 30 seats to pilot Virtual High School courses for 2014 – 2015
•    Educator Evaluation Software, Baseline Edge, has been purchased to track activities and maintain digital portfolios.

7.    Unfinished Business.   None

8.    New Business.

8.1    The Committee considered a resolution withdrawing from participation in the State’s School Choice Program for 2014 – 2015.

On a motion by Andy Shafter and seconded by Ed Schreier,

It was
Voted:    To approve a resolution to withdraw from participation in the State’s School Choice Program for 2014 – 2015.

8.2    The Committee received the April 11, 2014 South Shore Educational Collaborative update.  Dr. Galo reviewed the update .  Additional documents are available in the School Committee Library dropbox.

It was noted that we currently have 28 students enrolled at Collaboratives with 19 of those at the South Shore Educational Collaborative.

8.3    The Committee heard a quarterly financial update for FY’14.  John Ferris reviewed the April 16, 2014 FY’14 school budget.  A positive $530,000 variance is due to positive SPED and Regular Education operating variances and a negative variance of $200,000 in the Utilities budget.

School Committee Questions and Comments: possibility of getting quarterly financial update with the School Committee packet so it can be reviewed in advance of the meeting.

8.4    The Committee received notification of updated coaching assignments for Spring, 2014 season

8.5    The Committee received notification of the resignation for purpose of retirement of Estelle Cowie-Bryan, a Family and Consumer Science teacher at Hingham High School, effective June 30, 2014

8.6    The Committee received notification of the resignation of Christina Michaelides, an East School teacher, effective at the end of the 2013-2014 school year.

8.7    The Committee received notification of the appointment of Linda O’Brien, Special Education Paraeducator at Hingham High School, effective April 10, 2014.

8.8    The Committee received notification of the resignation of Geoffrey Kramer, English teacher at Hingham Middle School, effective April 4, 2014.

8.9    The Committee received notification of the Alternative Leave of Absence of Dana McNamee, High School Science teacher, for the 2014 – 2015 school year.

8.10 The Committee received notification of the Alternative Leave of Absence of Lori Lacks, a Special Education teacher at Foster School, for the 2014 – 2015 school year.

9.    Other items as may not reasonably be known 48 hours in advance of the meeting.
John Ferris reported on a possible bid protest for elevator inspection and maintenance work during 2014-15.  The Attorney General’s office has indicated that we properly rejected all bids.

School Committee Questions and Comments:  High School athletic bleacher lift included in bid.

10.    Subcommittee and Projects Reports
10.1  The Committee heard a Middle School update.  Ray Estes reported that the Certificate of Occupancy is expected by the end of April, additional sprinkler heads in the lobby, emergency power failure tests, temporary Board of Health approval of waste water, June 30 start of demolition of old HMS building, staff visits to new HMS, plans for moving to new school.

John Ferris reported that the date for a response from municipalities interested in purchasing the modular unit has passed, so he asked the School Committee to consider the standard bid process.

School Committee Questions and Comments: possible use of modular at Foster or HHS, scheduling a School Committee tour of the new Middle School.

Ray Estes reported on the High School Field Project including the work on the floor of the concession building and on the softball and baseball field puddling due to lack of established root systems, need for some grading and seeding.  All fields have irrigation except for existing varsity softball field.  HCAM will pay for wiring at field.  A change order has been issued for $6000 to resolve issues with the floor of the amenities building which represents 50% of the cost.

On a motion by Carol Falvey and seconded by Dennis Friedman,

It was
Voted:      To approve the payment of an invoice from Pare Corporation in the amount of $1,275.

10.2  The Committee heard a report from the Long Range Planning Committee.  Dennis Friedman, Chair, reported on a meeting held prior to this meeting tonight, including the status of the approved FY’14 Capital Budget spending (all projects are completed or in process) and the list of recommended spending if surplus funds are available (priority #1 is the Foster shed which has been shown to be structurally deficient but still safe to use).  Mr. Friedman also reported that Food Service deficit has been reduced.

School Committee Questions and Comments: update from Kim Smyth regarding food services program and prices, possibility of scheduling School Committee planning session in summer (mid-August), possibility of MASC facilitator.

10.3  To hear from other Subcommittees as needed. None

UPCOMING MEETINGS
Long Range Planning    April 16, 2014  6:45 p.m.     Superintendent’s Office
Special Education     April 17, 2014  8:30 a.m.    Superintendent’s Office
Community Outreach    April 17, 2014  7:30 p.m.    Superintendent’s Office
Policy    May 2, 2014     8:00 a.m.    Superintendent’s Office

11.    Executive Session.
On a motion by Dennis Friedman and seconded by Carol Falvey,

It was
Voted:    To adjourn to Executive Session at 9:25 p.m., not to return to General Session, to discuss strategies related to Collective Bargaining with Hingham Education Association, Unit A.

Respectfully Submitted by:
Dennis Friedman, Secretary
/pk