School Committee Minutes 5-12-14

HINGHAM SCHOOL COMMITTEE
May 12, 2014
MINUTES

1.    Call to Order
The meeting was called to order by Ray Estes at 7:31 p.m.

Members Present:  Ray Estes, Carol Falvey, Dennis Friedman, Ed Schreier, Andy Shafter, Paul Gannon, and
Liza O’Reilly

Central Office Present:  Dorothy Galo, Ellen Keane, John Ferris, and Elizabeth Flynn

Visitors Present:  Kathleen Jordan, James Rossano, Carol B. Meyer, Jim Watson, Alec Porter, Linda Kutsch,
Barbara Cook, Caryl Falvey, Brad Patterson, and Laura Marwill
Ray Estes acknowledged Paul Gannon’s recent election to the Board of Selectmen and conveyed congratulations from the Committee.  He then yielded the floor to Paul Gannon who had requested the opportunity to address the Committee.  Paul thanked the Committee and Central Office Administration for their work on behalf of the Hingham Public Schools and conveyed his thanks and appreciation to the Committee for an enjoyable two years as a SC member.

The Committee then conducted its annual election of officers pursuant to ballots previously prepared and submitted.  As one of the Committee’s senior members and most recent Chair, Ray Estes conducted the election.

1.1.  Ray Estes was elected Chair of the School Committee by a 4-3 vote.  Ray Estes, Carol Falvey, Paul Gannon, and Ed Schreier voted in favor; Andy Shafter, Dennis Friedman, and Liza O’Reilly voted in opposition.

1.2.  Dennis Friedman withdrew his name from consideration for Vice Chair of the School Committee.  Carol Falvey was elected Vice Chair of the School Committee by a 6-1 vote.  Ray Estes, Carol Falvey, Dennis Friedman, Paul Gannon, Liza O’Reilly, and Ed Schreier voted in favor; Andy Shafter voted in opposition.
1.3.  Ed Schreier was elected Secretary of the School Committee by a 4-3 vote.  Ray Estes, Carol Falvey, Paul Gannon, and Ed Schreier voted for Ed Schreier; Andy Shafter, Dennis Friedman, and Liza O’Reilly voted for Liza.

2.    Approval of Minutes
2.1.    On a motion by Dennis Friedman and seconded by Carol Falvey,

It was
Voted:  To approve the minutes of the School Committee Meeting held on April 28, 2014.

3.    Student Communications
James Rossano reported on the following:  Band and chorus concerts; GCP and Senior Capstone Night, Jr. Prom, Jr. Awards Night, Senior Awards Night, the play “Almost Maine” was last weekend, Senior Athletic Awards and a sports update.  Ray Estes congratulated James on his upcoming graduation.  James introduced Brad Patterson, a current freshman, as the new School Committee student representative.

4.    Communications.  None

5.    Questions and Comments.  None

6.    Superintendent’s Report.
The Century Club Dinner is scheduled for May 22, 2014.  Dr. Galo discussed a research study on the Responsive Classroom and academic gains, a “Google in Education” article, the student discipline Law Chapter 222.  She also noted that a decision needs to be made by June to administer MCAS or PARCC next year. Liza noted Webinars/Conferences are available for School Committee members

7.    Unfinished Business.
7.1.    The Committee discussed the proposed School Calendar for 2014-2015.  Andy Shafter spoke about the possibility of changing February and April vacations to two weeks in March in 2015- 2016, and doing a survey of staff and parents next year.

On a motion by Andy Shafter and seconded by Ed Schreier,

It was
Voted:  To approve the proposed School Calendar for 2014-2015.

8.    New Business
8.1.    The Committee discussed the subcommittee assignment process and timeline.  Members should send preferences for subcommittee assignments to Ray Estes.

8.2.    On a motion by Dennis Friedman and seconded by Paul Gannon,

It was
Voted:   To establish June 19th as the last day of school for students and June 20th as the last day of school for faculty.

8.3.    The Committee considered action on the proposed guidelines and application form for rental of school buildings and grounds, as recommended by the Policy Subcommittee.  Andy Shafter reviewed the revised guidelines and rental/use form.

On a motion by Andy Shafter and seconded by Dennis Friedman,

It was
Voted:  To approve the guidelines and application form for the rental of school buildings and grounds, as recommended by the Policy Subcommittee.

School Committee Questions and Comments prior to the vote: Ray Estes suggested adding “no pets in the multipurpose field.”  Dot suggested adding the statement to #12 of guidelines.  There was consensus among the Committee Members to revise the application guidelines accordingly.

8.4.    The committee considered action on the proposed fees for the rental of school facilities for 2014-2015 for Category 3 users (non-community groups, camps, for profit entities, etc.), as recommended by the Policy Subcommittee.  Andy Shafter reviewed the proposed fees for rental/use form for Category 3 users, as a pilot for 2014-2015 in summer and fall.

School Committee Questions and Comments:  Porta potties paid for by the Hingham Youth Soccer.

On a motion by Andy Shafter and seconded by Dennis Friedman,

It was
Voted:  To approve action on the proposed fees for the rental of school facilities for 2014-2015 for Category 3 users (non-community groups, camps, for profit entities, etc.), as recommended by the Policy Subcommittee, by a 6-0 vote.  Paul Gannon abstained from the vote.

8.5.    The Committee heard an update and reviewed PowerPoint slides presented by Dr. Galo on the status of the 2014-2015 Operating Budget Administration Recommendation.  The recommendations were based on the following information: “HPS FY 15 Operating Budget May 12, 2014 Update,” including “Proposed New FTEs – Original Proposal, “ “Proposed New FTEs – Administration Reductions,” “Proposed New FTEs – SC 2/24/14 Adoption,” and “Proposed New FTEs  – SC 2/24/14 Adoption -Board Of Selectmen & Advisory Committee Adoption 3/6/14,” “March 12, 2014 Update,” (Net savings as of 5/12/14: $197,754 – 8,744 = $189,010)  “Recommendations from HPS Administration,” (2.0 Elementary Adjustment Counselors, 2.0 Elementary classroom teachers, 3.0 secondary custodians – 2 @ MS and 1 @ HS and transfer 1.0 secondary staff to Special Education) “Hingham Public Schools FY 15 Preliminary Budget,” “Custodial Staffing Standards – Classroom Facilities,” “HPS May Enrollment,”  “Initial Elementary Projections for September 2014, May 5, 2014,” “Net Growth Summer 2013”

School Committee Questions and Comments:  K class of 298 to 344 Grade 1 (+46), projected grade 5 and grade 6 enrollments(-20), projected math staffing at the HS (Level 2 & 3), average vocational tuition ($19,600 – SS), South School 24 to 25 sections – classroom space, leaves of absence- March 1, unanticipated retirements, possibility of increased personnel costs-reductions in the budget, Special Education costs – held harmless, personnel decreases due to unanticipated retirements. Ray Estes thanked Dr. Galo.

8.6.    The Committee discussed the timeline and process for filling the anticipated School Committee vacancy.  Ray Estes reviewed the steps for filling the School Committee vacancy referenced in Section 3 of the HPS School Committee Policy Handbook, and draft the school vacancy timeline and process for appointment.

School Committee Questions and Comments:  Preference to vote at meeting after interviews, possibility of including notice of vacancy in school newsletter.

9.    Other items as may not reasonably be known 48 hours in advance of this meeting.
John Ferris provided an update on the modulars – no bids for them. Ray Estes contacted Vanguard regarding other possibilities.

Ed Schreier asked about the repurposing of the Hingham Middle School kitchen equipment for the concession building.

Ray Estes reported that the Building Inspector did a walkthrough of the MS and a temporary Certificate of Occupancy will be given soon.

Dennis Friedman spoke about the possibility of scheduling a June School Committee meeting at the middle school.  It was suggested that a tour of the school could happen as well.

10.    Subcommittee and Projects Reports.

Ray Estes  provided a brief update on the HS concession building

11. Executive Session

On a motion by Carol Falvey and duly seconded by Dennis Friedman,

It was
Voted:  unanimously by roll call vote to adjourn to executive session not to return to open session for purposes of discussing strategies related to collective bargaining with HEA Unit A, discussion of which in open session would be detrimental to the School Committee’s bargaining position at 9:07 p.m.
Respectfully Submitted by:
Ed Schreier, Secretary