School Committee Minutes 6-16-14

HINGHAM SCHOOL COMMITTEE

June 16, 2014

MINUTES

1.    Call to order.
The meeting was called to order by Ray Estes at 7:32p.m.

Members Present:  Ray Estes, Carol Falvey, Caryl Falvey, Liza O’Reilly, Ed Schreier,
Andy Shafter

Central Office Present: Dorothy Galo, Ellen Keane, Elizabeth Flynn, John Ferris

Visitors Present: Margaret Conaty, Kathleen Jordan, Kim Smyth, Carol Meyer, James Watson, Cynthia Galko, Brad Patterson, Wes Hutcheson, Paula Girouard McCann, Linda Kutsch, Julie Strehle, Chris Falvey, John Todd, Mariso Costello, Kate Boland

2.    Approval of Minutes.
2.1  On a motion by Carol Falvey and seconded by Ed Schreier,

It was
Voted:  To approve the minutes of the School Committee Meeting held on June 2, 2014.

2.2  On a motion by Carol Falvey and seconded by Ed Schreier,

It was
Voted:  To approve the minutes of the School Committee Meeting held on June 3, 2014  (Joint  Meeting)

3.    Student Communications.
Brad Patterson reported on finals from June 17th through 19th, Sports Update – Girls Track, Green Committee binder drive, senior videos are available, Ms. Berlucchi is “Teacher of the Month,” StuCo is painting Ms. Flanagan’s room.

4.    Communications.
4.1    The Committee received a letter from a School Committee vacancy applicant and the Superintendent’s reply.  Dr. Galo noted Mr. Andruskiewicz’s offer of technology assistance, particularly with respect to the planning for our new grade 6 STEM offering.  There are plans to meet later in the summer with Katie Roberts and Tim Ciolkosz.

4.2    The Committee received a letter from Tupelo Road residents regarding a proposed cell tower.  Ray Estes and Ed Schreier reviewed a recent ZBA hearing about the proposed cell tower and possibility of siting the tower on Foster School property.

School Committee Questions and Comments: Possible consideration of request.  Consensus was to wait until ZBA hearing.

5.    Questions and Comments.
Audience comments are always welcome as agenda items are discussed.  In addition, the School Committee has set aside fifteen minutes on this Agenda to enable members of the audience to raise questions and make comments on any matter of general concern that is not on the agenda.  To facilitate this process, interested speakers are asked to provide the Superintendent or School Committee Chair with the nature of the question/comment, in writing, prior to the start of the meeting.

6.    Superintendent’s Report.
6.1    The Committee received a MCAS/PARCC update.  Dr. Galo reviewed the most recent directive from DESE regarding the June 30 “binding” decision.

6.2    The Committee received a handwriting update.  Dr. Galo reviewed relevant articles and research, discussions with elementary principals and the priority for uniform implementation of the written curriculum guidelines.  There is information available in the Dropbox.

6.3    The Committee received a hiring and enrollment projection update.  Dr. Galo reported hiring approximately 20 new professional staff and additional new support staff and reviewed elementary enrollment projections for September 2014 and FTEs.

7.    Unfinished Business.    None.

8.    New Business.
8.1    The Committee heard a Program Review from the Athletic Department.  Margaret Conaty, Director of Athletics, reviewed a PowerPoint overview of the report including pre and post slides of gymnasium floor, track, tennis courts, bleachers, press box, sound system, field hockey field, baseball and softball diamonds, turf field and lights.  She showed photos of the building process of the turf field, bleachers, fields, parking, lighted path, concession stand and toilets.  Ms. Conaty reviewed accomplishments and championships, coaches of the year, participation – top ten, multiple sport participation by grade and gender, at least one sport participation, areas of improvement are coaching salaries and the weight room (small, overcrowded, poor ventilation, old and limited equipment and weights), 2003 weight room plans, options, “Thank You Hingham.”  Ms. Conaty thanked the School Committee for work on and support for HHS Athletics and Field Projects.  Caryl Falvey thanked Margaret for her leadership and work on athletic facilities.  Ray Estes thanked the town for fundraising and support.  Liza O’Reilly noted Ms. Conaty’s award for Athletic Director of the Year.

School Committee Questions and Comments: Title IX gender enrollment/participation, 78% participation and growing, Title IX report – gender participation and booster groups, grades 8 to 12 surveys, coaches’ salaries and positions, booster paid coaches, possible stand-alone weight room building, incoming Grade 9 students – increase in athletic opportunities, intramurals, freshman teams, etc.

Audience Question: Lack of access/use for girls in weight room.

8.2    The Committee heard the 2013-2014 update from the Food Services Director.  Kim Smyth reviewed a financial update, including “The Big Picture” revenues and expenses, “Change in Operating Profit for 2014 vs 2013,” “Equipment Repair and Maintenance,” “What’s Cooking?”, “What’s Cooking in Operations?”, What’s Cooking Regulations 2015,” “What’s Cooking for 2015?”, “Opportunities for 2015,” and “In Conclusion.”

School Committee Questions and Comments:  Increase in Middle School participation-closed snack bar, $.25 increase for meals, possible loss in June, end of year June 30th, meals sold vs. student participation, bonus meals, benefits not included, increase in use of POS system – marketing, possible meals cost increase.  Ray Estes thanks Kim for her report.

8.3    On a motion by Carol Falvey and seconded by Caryl Falvey,

It was
Voted: To authorize the Superintendent (with the awareness and approval of the Chair) to establish salaries for individuals and non-collective bargaining groups during the summer, provided that they are within budget and reflect parameters established by already approved agreements.

8.4    On a motion by Caryl Falvey and seconded by Liza O’Reilly,

It was
Voted: To authorize School administration to award bids for “Structural Repairs of the Foster Shed” and for the new “HPS Camera Project” during the summer to the best responsible bidder that meets qualifications under State Contract FAC64.  Such award shall be made after receiving such bids and checking references of the bidders and after informing the Chair of the School Committee, provided such bids fall within budgeted resources.

8.5    The Committee heard a FY ’14 financial update from John Ferris.  Mr. Ferris reviewed the FY 14 school budget update.  The projected positive variance is primarily due to savings in Special Education and Vocational Technical tuitions (+$524,000). Dr. Galo recommended that the School Committee consider using means that may be available to reserve an amount to fund the Special Education “reserve account” that was voted at the 2014 Town Meeting by petitioning the Advisory Committee and Board of Selectmen to “self-restrict” funds for this purpose (approximately $200,000 to $250,000).

8.6    On a motion by Carol Falvey and seconded by Ed Schreier,

It was
Voted: To declare surplus all furniture, fixtures, equipment, supplies, and other structural elements from the old Middle School that will not be repurposed within the Hingham Public Schools, or within the Town of Hingham, and authorize the Director of Business and Support Services to dispose of such surplus goods by any means necessary, including, but not limited to, making such goods available to other municipalities free of charge, vendor buybacks, yard sales, auctions, recycling, demolition, or trash disposal.  Funds received in excess of expenses associated with the disposal shall be deposited with Town Treasurer into the Town’s General fund.

8.7    On a motion by Caryl Falvey and seconded by Andy Shafter,

It was
Voted: To accept the gift of a rowing shell to the Hingham Public Schools from the HHS Rowing Association with appreciation.

8.8    The Committee received information regarding a field trip of High School students to Japan in the summer of 2015.

8.9     The Committee received notification of the resignation for reason of retirement of Gail Marshalka, Grade 5 teacher at Foster School, effective June 30, 2014.

8.10    The Committee received notification of the resignation of Craig Gaffney as a Paraeducator at Hingham High School, effective June 19, 2014.

8.11    The Committee received notification of the resignation for reason of retirement of Cynthia Enos, Administrative Assistant at Plymouth River School, effective July 30, 2014.

8.12    The Committee received notification of the appointment of Lauren Bourassa as a High School Family and Consumer Science teacher, effective August 25, 2014.

9.    Other items as may not reasonably be known 48 hours in advance of the meeting.

10.    Subcommittee and Project Reports.
10.1    The Committee discussed a date for the new Middle School ribbon cutting ceremony.  The consensus was to schedule the ceremony on August 20, 2014.

The Committee discussed scheduling the School Committee planning meeting.  Consensus is to have the meeting on Friday, September 5, 2014 from 8:00am to 12:00pm.

10.2    The Committee received information about an upcoming School Building Committee meeting about Middle School field reconstruction options and plans and discussion about the merits of considering a turf field at HMS. The meeting is scheduled for June 24, 2014 at 7:30pm at Town Hall.

School Committee Questions and Comments:  Turf field may be out of the scope of the plan for Middle School project, possible inventory of all Town fields before deciding on Middle School turf field, model schools with turf fields, Middle School site work timetable.

10.3    The Committee heard an update on the plans for High School Fields Ceremony and Recognition.  There will be a ceremony at Homecoming on September 20, 2014.

On a motion by Carol Falvey and seconded by Ed Schreier,

It was
Voted: To approve payment of an invoice for $212.50 to Chessia Consulting Services, LLC.

On a motion by Carol Falvey and seconded by Ed Schreier,

It was
Voted: To approve payment of an invoice for $10,000.00 to Pare Corporation.

11.    On a motion by Caryl Falvey and seconded by Ed Schreier,

It was
Voted: Unanimously by roll call vote to adjourn to executive session not to return to open session for purposes of discussing strategies related to collective bargaining with HEA Unit A, discussion of which in open session would be detrimental to the School Committee’s bargaining position at 11:24 p.m.

Respectfully Submitted by:
Ed Schreier